Outlook: Create and send a business card - Instructions

In the first step, we will explain how to create a business card in Outlook. In the second step, we will show you how to send a business card with Outlook.


1. Create a business card in Outlook


When you first make contacts, you can send a personal business card in Outlook. But first, it has to be created and designed. To do so, open your contacts, click the New Contact icon, and type your own data. Then, click the Business Card icon. The Edit Business Card dialog box is displayed. In this window, you can set the appearance of your business card.


2. Send business card to Outlook


In the Map design area, select the location where your image should appear on the Outlook business card in the Layout line. Then, in the Image row, click the Change button and insert an image. In the field area, you determine how much of the business card is claimed by the graphic.


In the Fields section, specify the order of the fields. To delete fields that are not to appear on the business card, click the Remove button. Use the Add button to add additional fields. In the right pane you will find the option to edit for each selected field. Here you can change the formatting of the font. Click the OK button to save the business card.


You should only send your personal business card to new contacts. The recipient can easily paste their business card into their contacts. If you resend your business card with any e-mail, this will be annoying for the recipient. So please send only once or for example after a special request.


To attach your business card, first create an e-mail as usual. Then, select Add Symbol and select the Business card entry. The first time you must select your business card from the contact folder. In the Insert Business Card dialog box, select your name, and then click the OK button. Your business card will be added to the e-mail.


With each additional new email, the program has memorized this business card and suggests you attach to item and business card immediately. You only need to select the entry and your business card will be inserted into the outgoing e-mail.